Reports to: Club Director
Location: The Goal Hub, Kitengela
Position: Full-time
Start Date: May 2025

About ICCK Eagles FC

ICCK Eagles FC represents the premier football organization in Kajiado County, comprising both a competitive senior team and our comprehensive Youth Academy. Our internationally benchmarked “Possession with Intensity” approach combines technical excellence with holistic development in a values-based environment, creating a unified pathway from youth to senior football.

Position Overview
We are seeking an exceptional Youth Academy & Club Administrator to oversee all operational and administrative functions across both our Youth Academy and senior team. This pivotal role serves as the organizational backbone of ICCK Eagles FC, ensuring smooth operations, efficient communication, and professional administration throughout all aspects of club business. The ideal candidate will combine strong organizational abilities with a passion for youth development and an
understanding of football operations.

Key Responsibilities

Youth Academy Administration

• Manage the complete registration process for all academy players
• Administer the three-tier package system (Basic, Premium, Elite)
• Process monthly fee payments and maintain financial records
• Coordinate academy schedules across all development phases
• Manage the digital player tracking and reporting system
• Organize match day operations and tournament participation
• Maintain equipment inventory and kit distribution
• Coordinate academy transportation when required
• Serve as primary administrative contact for parents
• Support coaches with administrative requirements
• Ensure all academy operations align with our curriculum framework

Senior Team Administration

• Coordinate senior team training and match logistics
• Manage player registration with relevant football authorities
• Organize team travel and accommodation for away matches
• Maintain player contracts and documentation
• Support technical staff with administrative requirements
• Coordinate facility usage between academy and senior team
• Assist with recruitment and transfer administration when required
• Maintain communication with league officials and opposition teams

Overall Club Management

• Oversee club-wide operational systems and processes
• Manage the club’s digital platforms and communication channels
• Coordinate with external stakeholders and partners
• Supervise any administrative support staff or volunteers
• Manage facility bookings and maintenance scheduling
• Coordinate special events and community initiatives
• Support marketing and promotional activities
• Maintain club compliance with regulatory requirements
• Assist with sponsor and partner relationships
• Develop and implement operational efficiencies across the club

Required Schedule

• Youth Academy Hours:
  
  • Holidays: Monday-Friday (1:30PM-4:30PM)
  • Day Scholars: Weekdays (3:30PM-6:30PM), Saturdays (8:30AM-1:30PM), Sundays
    (1:30PM-5:30PM)
  • Must be physically present during all academy sessions as per the timetable
  • No remote work flexibility during academy training times
•  Senior Team Hours:
  • Monday-Friday (5:30PM-8:30PM)
  • Match days as scheduled (primarily weekends)
  • Flexible remote work possible for certain administrative tasks
• General Administrative Hours:
  • Additional office hours as needed to complete administrative functions
  • Flexibility for remote work during non-training administrative tasks based on
    effective delegation

Qualifications & Experience

• Has or pursuing a Bachelor’s degree in Sports Management, Business Administration, or
  related field
• Minimum 1 year’ experience in sports administration or similar role
• Proven track record in operational management
• Experience with financial processing and record-keeping
• Strong understanding of youth sports organization operations
• Knowledge of football structures and governing bodies
• Experience with digital management and registration systems
• Customer service background preferred
• Event management experience
• Understanding of football operations (desirable)

Technical Skills

• Advanced proficiency in Microsoft Office suite
• Experience with registration and database management systems
• Financial record-keeping and payment processing abilities
• Digital communication platform management
• Basic understanding of player management software
• Website content management capabilities
• Scheduling and coordination expertise
• Basic understanding of video and image editing (desirable)
• Familiarity with social media management

Personal Qualities

• Exceptional organizational and time management skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication abilities
• Problem-solving mindset with proactive approach
• Ability to multitask and prioritize effectively
• Professional demeanor with strong customer service orientation
• Ability to work under pressure and meet deadlines
• Team player with collaborative approach
• Commitment to the club’s values and philosophy
• Passion for football and youth development

Working Conditions

• Based at The Goal Hub, Kitengela
• Required physical presence during all scheduled academy and senior team training sessions
• Weekend work required for matches and tournaments
• Some evening work required for senior team training
• Occasional travel for away matches and tournaments
• Fast-paced environment requiring flexibility and adaptability
• Ability to delegate effectively to maximize operational efficiency

Application Process

To apply, please submit:
1. A comprehensive CV highlighting relevant administrative experience
2. A cover letter explaining your suitability for this role and approach to sports administration
3. Contact details for two professional references

Applications should be sent to careers@icckeagles.com with “Club Administrator Application” in the subject line.

ICCK Eagles FC is an equal opportunity employer committed to building a diverse team that represents the communities we serve. We welcome applications from all qualified candidates.